When you start a project , the first step you will take is to test the work team. This team will be largely responsible for the success or failure of your project. Therefore, forming a successful team is a very important step, and you must give it enough time and effort.
Combining different professional and personal skills can reduce the effort each employee puts in, thus each person’s strength can be better integrated into the project, and through constant interaction and regular exchange within the group more ideas are created and the creativity of the whole team is increased.
In addition to these benefits of teamwork, working in a team can be difficult for some, for example, group communication may take a very long time, especially if the group is very large, or the team is not homogeneous. Different values, expectations and behaviors may affect the workflow negatively. .
So how can you build a successful team from the start to avoid potential conflicts and personal disagreements at work, and increase productivity? And how do you manage the work team? What are the skills that every leader should have? This is what you address in this article.
How to form work teams on the right basis
Before you set up a team for your project, you must perform a set of steps, including defining the goals and tasks assigned to each person, and then selecting team members based on a set of skills and professional and personal specifications as follows:
1. Choose a business team with good communication skills
The employee you will choose will not work alone, but will work in a team and may deal with an external audience, so having good communication skills with the employee is very important.
The employee must have effective communication and communication skills, such as speaking, listening, persuasion, etc.
2. Look for members who are organized, committed and self-disciplined
One of the skills that you must provide in your work team is that they have good organizational skills and self-discipline, your employee must be organized to perform his tasks in an orderly manner without negatively affecting the work.
For your business to grow and succeed, you need people who are willing to commit to the work, including the risks, setbacks, fear, boredom, feelings and other negative attitudes that come from hard work.
A committed person can work under pressure and never give up on his company when going through a crisis.
3. Look for an exceptional project manager
This point is up to you. You are the one who determines whether you will manage his project himself, or will you look for a manager? In fact, there are a number of questions that you must answer, including:
Can you lead your team by example?
Are you a true, compassionate and patient leader?
Do you have what leads your team to success?
Would your project work better with another project manager?
Do you have to acquire certain knowledge and skills to achieve the expected results?
Remember that managing a project and leading a team is not an easy experience, so you need to make sure that you have the leadership skills necessary for the success of your team.
4. Hire the right person in the right place
You should be 100% objective when choosing your team, you should stay away from exceptions, favoritism, nepotism and emotions, just think about hiring the most suitable person for the team and the job, and that his experience and skill align with the requirements and expectations that the job role assumes.
Also, you have to research carefully about the candidate for the job before giving him it, the right search for people will save a lot of trouble that you may face along the way, because appointing team members who do not fit the job role and the team will waste your money, time and energy, and the relationship between you can end in conflict .
Before hiring a person make sure you research them and their online presence, which includes social media and Google, then contact the person and interview to analyze the person in a better way.
You can also make a small test for the person by assigning them a small task to see how they will perform in the future.
5. Find influencers and initiators
Your team should consist of some people who have professional relationships with various organizations or individuals and clients, choose people who are influential and open to the ocean.
Also, when you rely on proactive people in your work team, your project will run more smoothly and faster than you expect, the person with the spirit of initiative will present you with the problem with the solution, he will be able to act quickly and intelligently to solve problems and develop work.
6. Listen to your candidate's words
When you're talking to the candidate, do you really listen to him? Do you care what he has to say? Or are you just hoping to hear the things you want to hear? We recommend that you listen carefully to your candidate during the interview and evaluate your discussion.
When you listen to a job candidate and try to understand what they have to say, it will give you an excellent idea of the employee and their aspirations, how confident they are, and what they can do for your organization.
7. Prioritize knowledge and skills, not certifications
The current trend of international companies has become to choose the work team according to its skills and not according to the certificate it obtained. The criterion in choosing the work team is what it can do, how it does it and with what quality, and not what certificate it obtained and from which university or what training courses?
When you rely only on testimonials, you risk hiring unskilled and inexperienced members of the project, ruining your plans.
The candidate must be able to be productive by displaying his skills and knowledge, not just a paper proving he has completed a college or course.
8. Find a team that is flexible and has a far-sighted view
Sometimes a team needs to try new ideas, tools, or take new directions in order to succeed. That's why it's helpful to form a team whose members adapt to ever-changing circumstances. Individuals who resist change can paralyze the team from progress.
A flexible employee has the ability to change and use alternative scenarios to achieve the company's goal.
Also an important factor when forming a business team is the desire to make personal investments without expecting immediate success, from the beginning there is a goal that the team wants to achieve in the long term, and individual profit must take a back seat to achieve the common goal.
9. Create a work team that can share trust and face challenges
In order to work productively together, team members must trust the competence and diligence of other team members. Trust between team members saves a lot of time. It is also important that each team member trusts himself.
Team members should have more interest in the goal of the project than in personal status, and have the ability and willingness to take on new challenges and contribute something relevant.
Rely on the previous points when doing the task of forming a team, and you will get an excellent team that will achieve what you want. Now let's move on to another important point in our topic, which is:
Interview and team selection
After defining the criteria and important points that you will rely on in forming the work team, here comes the step of conducting personal interviews, and actually selecting the work team, and at this stage you must do the following:
1. Determine the needs of the project
Before you begin to form your team, you need to identify the skills and qualities that are critical to your project. Defining the objectives of the project and the nature of each task allows you to find the right candidates to undertake it.
2. Evaluation and interview
Once you know the basic skills your project needs, you can search for potential candidates, you can search within your network, ask your colleagues for referrals, or use recruitment platforms.
If you are choosing a team to work remotely, you can interview through ZOOM or Skype.
Team members need to understand the goals they have to achieve and the roles they will play, and it is important that you clarify their responsibilities, the nature of the project, and your expectations.
3. Follow your intuition but not completely
According to the book “Instinctive Feelings Unconscious Intelligence,” paying attention to feelings during the hiring process isn’t always beneficial or fair. Your gut feelings help the brain process information quickly, but they can also lead to poor judgments. When your team chooses wisely to combine logic with your gut feeling.
But this does not mean that you completely ignore your intuition
These strategies may help you see if this person is a good fit for your team:
Talk to former employers or former team members.
Perform job simulation activities.
The project manager should place great importance on both professional and soft skills.
How do you manage the work team?
Managing a work team is not easy, and each person differs in his management style from the other, so how do you manage the work team?
1. Make a plan
Leaders owe their team an answer to the same question young children often ask their parents before embarking on a long journey: Where are we going? How will we get there? In other words, what is the goal and how will we measure progress along the way?
It may seem easy, but the problem begins when leaders start to list five, seven, or ten priorities. As author Jim Collins says, if you have 7 priorities, you have neither.”
Setting priorities and how to measure them is the most important job of a team leader, because most of the work that everyone will do is driven by these goals.
2. Share your vision
When you are selecting a business team, the first step you should take is to share your vision for the business with team members.
When you share your vision with your team, you invite them to share your journey. Sharing your vision creates ownership, and ownership creates a great employee work ethic.
3. Understand employee skills
In order for your business to run normally you need to understand the specific skill of each employee, many employers hire new employees and then not talk to them for five weeks is an exaggeration.
In order to understand the skills of each member of the team you need to spend time with them, get to know their likes and dislikes. They will tell you where they need to work and where they stand out… The employee may exceed your expectations.
4. Maintain effective communication within your company
Any entrepreneur will tell you that communication can make or break your company. When your employees understand the job and what is required of them, that is true success.
One of your primary tasks as a business leader is to ensure that communication runs smoothly within the business every day, that your leadership structure is in place, and that your supervisors help guide employers.
Make sure your company's internal communication is two-way, it's up to you to decide how well your employees communicate, but you need to make sure that the tools and platforms your company uses meet your communication standards.
Specialized platforms such as Intraboom are perfect examples of creating opportunities to communicate and share important tasks, files, and handouts with your employees.
Get your employees in the habit of communicating with you and their colleagues on a daily basis at work. Ask supervisors to set up weekly meetings with their teams to inform you of day-to-day operations and task handouts.
Also consider the bi-weekly meetings you hold with the entire team. Meetings with everyone in attendance will keep communication a priority for your company.
5. Set clear expectations
When your team understands their job and what is expected of them, it is a smooth path to success in your business. It is a good practice to set daily or weekly goals within your company that allow your employees to achieve those goals and meet your expectations.
It's also a good practice to let your employees set their own goals for the week, as letting this make them more productive. You can also set up a reward system within your company that motivates your employees and makes them more productive.
6. Make your employees feel independent
The most motivated and productive employees at work are the ones who feel independent. You can achieve this by walking away by simply clarifying their responsibilities and making sure that you are available when they need you.
Do not control every small and big when your employees carry out their tasks. This restricts their creativity, and makes all team members work with one mind that is your mind, and this means that your business has lost a lot of creativity.
7. Recognize the good work
Don't be one of those bosses who only gives feedback when they have something to criticize, when you provide your employees with positive feedback that will help them build their confidence and encourage them to get more involved in the future, so it's important that you acknowledge their accomplishments and efforts and encourage your employees' creativity.
8. Be real
Your team doesn't expect you to be a superhuman, so if you're feeling pressured and need a helping hand, don't be afraid to admit it, and if you make a mistake, admit it.
Show your human side and let your employees get to know you better, your team will feel more relaxed and comfortable approaching you.
This of course does not conflict with being decisive. A good leader needs to be able to assert his authority and make important team decisions. There is no room for weakness in a leadership role.
9. Conflict management
No environment is completely conflict-free, when there is conflict in your workplace that should not be ignored, turning a blind eye will lead to a negative atmosphere, which affects the productivity of employees.
So when a problem arises in your workplace, deal with it immediately and fix it.
10. Have the leadership skills needed to manage your team
Here are four important leadership skills that managers should focus on:
1. Integrity: You set the standard for your team. When your team members see that you're doing things right for the right reasons no matter who's watching, they will do the same.
2. Communication: When you communicate well with your team and provide your feedback, your team will feel supported and motivated. The means of this communication can be varied, including email and text messages.
3. Time management : Work efficiently and respect the time of your team members.
4. Adaptability: By adapting to changes, your team can adjust their goals and plans. Don't be afraid of change and always be ready for them.
Team management is a skill that you must practice if you want to improve. Identify the people you consider good leaders and what makes them different.
Whether the person is a manager in a company or a character in a movie, think about how he does what he does, look at sports teams, their stars and coaches, read books about entrepreneurship .
Take in as much information as possible and use these examples to see what works for your personal management style. It may take time to improve, but the way to do it is practice.
Finally: In this article, we presented you with how to form a work team, how do you choose the work team? How do you manage a team? What are the most important skills needed for a leader?